# Creating and managing properties
Properties are the central data base of your platform: tools like the exposé writer and homestaging work directly on them, and everything they produce is collected automatically on the respective property. This page walks you through the full journey from creating to archiving.
## The property library
Under **Properties** (Objekte) in the navigation you find your entire portfolio.
- **Status filters:** Pills with live counts filter by status: **Active**, **Reserved**, **Acquisition**, **Preparation**, **Draft**, **Paused**, **Sold**, **Ended**, **Archive** and **All** (in the German UI: Aktiv, Reserviert, Akquise, Vorbereitung, Entwurf, Pausiert, Verkauft, Beendet, Archiv, Alle). Only statuses that actually contain properties are shown.
- **Search:** The search field looks through your properties by address, city and status.
- **View and sorting:** You can switch between grid and list view and sort by last change, creation date or name.
- **Workspace defaults:** Which view, sorting and status tab open by default is configured per workspace under **Settings > Properties**. The order of the status pills can be adjusted there as well.
As long as no properties exist yet, the page shows a hint and (with the right permission) a direct entry point to create your first property. With active filters, a reset button clears the selection.
## Creating a property: the 3-step wizard
**New property** (Neues Objekt) starts the creation wizard. It only asks for the essentials; everything else can be added later. As soon as step 1 is complete, the property already exists as a **draft**, and every further step is saved automatically. You can stop at any time without losing anything.
Enter street and house number, postal code, city and the property type (apartment, house, commercial, plot, other). Only street, city and type are required. Living space and rooms are optional. Completing this step immediately creates a draft.
Drag images into the drop zone or pick files (JPG, PNG or WebP, up to 8 MB per image). The **first image becomes your cover image** across the whole platform; clicking another image makes that one the cover. Uploads save immediately and keep the order in which you upload them. You can also skip this step entirely.
Choose the marketing type (sale, rent, lease), optionally an asking price and notes. A preview card shows how the property will appear. **Create property** (Objekt erstellen) finishes the wizard and takes you straight to the property page.
Three or more images per room are a good basis for homestaging. And empty notes are fine: the exposé writer can take over the property description for you later.
## Editing a property: the tab editor
**Edit** (Bearbeiten) on the property page opens the editor with eight areas:
Display name, internal reference (for example OBJ-2026-014), status, property type and marketing type. This is also where you change the status, for example from draft to active.
Street, house number, postal code, city and region.
Living space, total area, rooms, bedrooms, bathrooms, floor, total floors, year built and last renovation.
Purchase price, base rent, total rent, price per square meter, commission and who pays the commission (mind the German buyer-broker rules).
The energy certificate fields required by the German GEG: energy class (A+ to H), final energy demand, energy source, certificate type (**consumption certificate** or **demand certificate**) and validity date. GEG disclosure duties apply as soon as the property is actively marketed.
Three sections: the **exposé description** (public, this is the published property description for website and exposé), the **amenities** as short chips (public, for example fitted kitchen, south-facing balcony, parking space) and **internal notes** that are never published.
Upload, sort and delete images and set the cover image. Uploads save immediately.
File documents by category, see below. Uploads save immediately.
The field areas share one form state and are saved together via **Save changes** (Änderungen speichern). Images and documents save immediately on upload. After saving, the platform confirms that the change history has recorded the new state.
## Documents with categories
In the **Documents** area you file paperwork in six categories: **floor plan**, **energy certificate**, **exposé**, **official document**, **contract** and **other** (Grundriss, Energieausweis, Exposé, Behörden-Dokument, Vertrag, Sonstiges). Allowed are PDF and image files up to 20 MB per file.
Filing and downloading property documents is access-protected: only signed-in members of your workspace with read access to properties can download them, and every access is logged.
If the floor plan or energy certificate is missing, the platform points out which documents have not been filed yet.
## The property page: everything in one place
The property page is deliberately not a data sheet but the hub for everything around the property:
- **Created content:** Everything your tools produce for this property (texts, images, videos, PDFs) collects here automatically, with a status per job (done, running, waiting, failed, cancelled). As long as nothing has been created yet, the page shows your installed content tools as starting points.
- **Gallery:** All images of the property, cover image first. **Manage** takes you straight to the images area of the editor.
- **Documents:** All paperwork, grouped by category, available for download at any time.
The **Data & history** tab (Daten & Historie) leads to the master data overview and the change history.
## Change history
Every save automatically creates a version. Under **Data & history** you can see who changed what and when, field by field with the old and the new value. There is nothing to set up; the history writes itself.
## Archiving instead of deleting
Properties are never deleted permanently, only archived. An archived property no longer appears in lists and tools, but it is fully preserved and can be restored at any time.
Archiving and restoring are available directly on the property page. You reach archived properties in the library via the **Archive** filter.
## onOffice sync
If your workspace is connected to onOffice, the property library shows a **Sync with onOffice** button (onOffice abgleichen). It pulls properties and photos from your onOffice inventory into the platform. Photos initially arrive as storage-friendly previews; you can load the original individually via the **Original** hint on the respective image. How to set up the connection: [onOffice integration](/help/integrations/onoffice).
## Who can do what
There are four separate rights for properties: view, create, edit and archive (archiving counts as the delete right). What someone sees and can do depends on their workspace role; a viewer, for example, can only look at properties but neither create nor change them. If an action is missing for you (such as the **New property** button), ask an admin of your workspace. More on this: [Workspace and roles](/help/grundlagen/workspace-und-rollen).
## Frequently asked questions
No, by design. Properties are archived and remain fully preserved, including all content, images and the history. Nothing gets lost, and you can restore at any time.
In the editor under **Images** (or already in the creation wizard): the first image is always the cover. Choose **Set as cover** (Als Titelbild) on another image to move it to the first position.
No. Public are only the fields marked as public in the marketing area: the exposé description and the amenity chips. Internal notes stay internal.
You lack the right to create properties. Someone with admin rights in your workspace can adjust this in the team settings, see [Workspace and roles](/help/grundlagen/workspace-und-rollen).
Further reading: [Getting started](/help/quickstart) and the [onOffice integration](/help/integrations/onoffice).